Constitution and By-Laws of the TFCA

ARTICLE I | ARTICLE II | ARTICLE III | ARTICLE IV | ARTICLE V | ARTICLE VI | ARTICLE VII | ARTICLE VIII | ARTICLE IX | ARTICLE X|HOME | ARTICLE I Articles of Agreement NAME: The name of the association is the Tennessee Football Coaches Association. (TFCA) PURPOSE: The TFCA is to maintain the highest possible standards in football and the profession of coaching football; to promote the game of football in the state of Tennessee to provide a forum for the discussion and study of all matters pertaining to football and coaching; to make the game as safe and entertaining as possible through the rules of play; to have a strong voice in interscholastic legislation affecting football programs; to exchange freely information on coaching methods and techniques; and to promote good fellowship and social contacts within the association. AMENDMENTS: The Constitution and Bylaws may be amended only after the following: Submission - All proposed amendments shall be submitted in writing to a member of the board of Directors. Adoption - The proposed amendment, together with the opinion of the Board of Directors, shall be read at the annual business meeting of the association, and two-thirds majority of the members voting in person shall be necessary for the adoption of the said amendment. All amendments to be voted on should be sent to voting members two weeks prior to voting. [Back to Top] ARTICLE II Board of Directors Section 1. Composition and election: The Board of Directors shall consist of the officers and eighteen other active members of the organization elected by the voting membership at the annual meeting. Each of the eight (8) districts shall be represented on the Board of Directors by at least two (2) members. There will also be 2 directors from Division II Schools. The first Board of Directors will be selected in the organizational meeting. Section 2. Eligibility: To be eligible as a director, a coach must be an active member in good standing. Section 3. Duties: The Board of Directors shall have complete control and management of the association affair's, funds, and property and shall have and exercise all the powers possessed by the association itself as far as such delegation of authority is not inconsistent with the laws of the TSSAA. The Directors shall exercise their duties in a manner consistent with the purposes of this association, keeping in mind this association is not organized for profit. Section 4. Officers of the Board: The president of the TFCA shall be the chairman of the Board of Directors. The first vice-president shall be the vice-chairman of the Board of Directors. Section 5. Vacancies: Any vacancy on the Board of Directors occurring between annual elections as a result of death, incapacity, resignation, or other such causes, such as transferring from a region, may be filled by a majority of the directors present at a properly constituted meeting of the board. In case of resignation of the president, the board of directors shall elect a new president, who shall come from the vice presidents. Section 6. Meetings: The board shall meet at least twice a year at a time and place to be designated by the president at least thirty (30) days before such meeting is to take place. Special meetings of the Board of Directors shall be held at any time of place on call by the president at least five (5) days before such a meeting. Special meetings of the Board of Directors may be held at any time without notice providing all directors are present or have waived notice thereof. The first mass meeting will be held December 1, 2000 at 10:00 am Murfreesboro. Section 7. Proxy voting: Any director not present at a meeting will be permitted to vote by proxy by filing notice of such desire with the president before the meeting and designating who shall hold the proxy. Section 8. Quorum: A majority of the directors shall constitute a quorum at any meeting of the board. A majority of the quorum present shall decide any action or matter brought before the meeting. [Back to Top] ARTICLE III Officers Section 1. Composition: officers shall be elected from the Active coaches or Honorary members of the association as follows: President, Four Vice-Presidents, one who shall serve as secretary/treasure. The terms of the original board members shall expire two years from the date of original installation. Thereafter all board members shall serve two year terms. The president and secretary/treasure shall be from the same region. Even numbered regional directors shall replaced in even years, odd numbered in odd years. Section 2. Eligibility: To be eligible as an officer, a member must be in good standing of the organization. Section 3. Terms of office: The term of office shall be for one year or the period between annual meetings except, for the secretary whose term shall be determined by the Board of Directors. Section 4. Nominations shall be made by the nominating committee at the annual meeting. Other nominations may be made by any voting member. Section 5. Duties: (A) President: The president shall, when present, preside at all meetings of the Board of Directors and at all meetings of the membership and shall perform such other duties as the Board of Directors may, from time to time designate. He shall be the chief executive officer of the association and chairman of the Board of Directors. The president duties should include attending National Rules Committee meeting, TSSAA Board of Control, Legislative Council, or designate a person. (B) Vice Presidents: The vice-presidents shall assume the duties of the president in absence or incapacitation of the president. The vice-presidents shall be in charge of mailings to their region. (C) Secretary: The secretary shall be the chief administrative and fiscal officer of the association and together with the president, unless some other person is specifically authorized by the Board of Directors, shall sign all deeds, leases, contracts, and/or other instruments to be executed on behalf of the association. He shall have the care and custody of the funds of the association and shall have exercise under the supervision of the Board of Directors all the powers and duties commonly indicident to his office. The secretary shall come from the same region as the president. Keep the minutes of all meetings of the association and of the Board of Directors Read, if requested, such minutes Mail out all notices for meetings of the association or Board of Directors Keep accurate account and collect all applications fees, dues, and charges due from members Perform such other duties as may be required o him by the bylaws, the president, or the Board of Directors Have charge if all receipts and monies of the association Deposit them in the name of the association in a bank approved by the Board of Directors Disburse funds as ordered or authorized by the Board of Directors Keep regular accounts of receipts and disbursements Submit his records when requested Give an itemized statement at regular meetings of the association Sign checks and withdrawal slips in behalf of the association upon any and all of its bank accounts, and the same shall be honored on his signature and the president's signature. [Back to Top] ARTICLE IV Membership Section 1. Composition: There shall be four classes of membership - Active, Allied, Honorary, and Thirty (30) year. Active. Interscholastic coaches from schools who are recognized by the TFCA, and who belong to the TSSAA, and who actively engaged in (or directly associated with) the profession of football coaching in the TSSAA and who are otherwise acceptable to the organization shall be eligible for Active membership. Each Active member shall have the privilege of one vote. Allied. Any individual who is or has been associated with football coaching at any institution of learning or established professional teams may be eligible for Allied membership regardless of whether at the same time he may be actively engaged in coaching. Members who have been active in or associated with football coaching in such institutions but who are no longer active or associated are eligible for Allied membership. Individuals directly connected with the coaching profession, but not coaching, may be eligible for Allied membership. Allied members are not eligible to vote. Honorary. Honorary membership may be conferred on any person who has contributed to the advancement of football and shall come only through the endorsement of the Board of Directors. A custom will be established that will make the immediate past president, if in good standing, an Honorary member. Honorary members have the same privileges as Active members. Thirty (30) Year Members. Any football coach who has coached football on the high schoo level; or above 30 years shall be made an Honorary member. Section 2. Dues: the new-member fee and the annual membership fee, Active and Allied classification, shall be determined by the Board of Directors. Honorary members shall pay no dues. Thirty (30) year members who are no longer active in coaching shall pay no dues. Initial dues shall be set at $10.00 Section 3. Cancellation: A membership may be canceled by the Board of Directors on a two-thirds vote of the directors present and after a cause for cancellation has been presented by a director. Section 4. Voting power: Active, Honorary, and Thirty (30) year members shall be entitled to vote upon all questions submitted to the membership for decision. Allied members will not be entitled to vote upon such questions. [Back to Top] ARTICLE V Elections The election of officers and directors shall be at the annual meeting and under the direction of the president. ARTICLE VI Nominating Committee Section 1. Composition: The nominating committee shall consist of one member from each region and shall be appointed by the president. Section 2. Duties: The nominating committee shall prepare a list of candidates for each elective office and shall present it to the membership at the annual meeting for adoption. Other nominations may be made by any member present. Initial nominating committee shall be the Board of Directors. [Back to Top] ARTICLE VII Meetings Section 1. Time and place: The annual meeting of the association shall be held at a time and place set by the Board of Directors. Section 2. Quorum: The quorum shall consist of one-tenth of the association's Active members. Meetings called to order Reading or disposal of any unapproved minutes Report of Board of Directors Report of the committees Unfinished business New business Adjournment [Back to Top] ARTICLE VIII Committee Section 1. Appointment: Members of committees are to be appointed by the president. Section 2. Composition: Any member in good standings may be selected for a committee. Section 3. The president shall appoint such committees as he deems necessary. [Back to Top] ARTICLE IX TFCA Districts The association shall be divided into the nine (9) regions used by the TSSAA. Eight (8) as determined by the TSSAA and one (1) Division II. [Back to Top] ARTICLE X Fiscal year should run from July 1 to June 30. [Back to Top]

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